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The audience for any given list can range from world-wide to UC community only to members of a class or committee. In order to maintain functionality, prevent confusion and lend some consistency to the naming of lists, it was essential to develop naming conventions for lists created on the UC LISTSERV system. The following provides some guidelines for the naming of lists on the UC LISTSERV system.

The name of a list becomes part of its email address in this format: list-name@listserv.uc.edu.

Limit the list name to 15 characters or less with NO spaces. They can contain any alphanumeric characters A-Z and 0-9, as well as _-+#$.

Spaces are not allowed and neither upper nor lower case are recognized in list names / e-mail addresses - So lowercase will work fine.

Campus-Wide Lists

Lists which target the UC community or organizations here at UC must be identified with the prefix UC-.

Examples:

Intellectual Property Office	UC-IPoffice
Institute for Global Studies and Educ. Abroad	UC-IGSA
Honors Program	UC-HonorsProgram

College Lists

Lists serving an audience with a college or other unit must be named with a prefix that identifies the college or unit. Unfortunately, there is no widely accepted set of abbreviations for the colleges. Both the College of Engineering and the College of Education use COE internally as an abreviation of their college name. Because of this conflict, neither should use COE as their list prefix. A similar conflict in the use of CAS exists between the College of Applied Science and the McMicken College of Arts and Sciences. We have put together a list of College Prefixes that are now more or less established on the UC LISTSERV system.

Examples:

Career Information for College of Applied Science Students	APSCI-CareerLink
Arts and Sciences UG Council Forum	ARTSCI-UGC
OhioTESOL Discussion	ED-OhioTESOL

Departmental Lists

Lists intended for an audience within a department must identify both the college and the department. For instance, a list for the faculty in the Educational Foundations program within the College of Education could be called ED-EF-FACULTY. The people within each college are in the best position to pick names that will be understood in that context.

Examples:

MA in Applied Economics	ArtSci-Econ-MAE
School of Planning Graduate Students	DAAP-SOP-GRAD
Division of Teacher Education News	ED-TE-NEWS

Course Lists

Blackboard course lists have generally replaced course-based Listserv lists. The Blackboard Course Management system automatically re-populates course email lists each term. LISTSERV lists may be created for courses. However, the use of Blackboard for course-based email communication is strongly recommended.

Listserv lists for course-communication must be named with the college and departmental prefixes. For instance, a list for the Human Learning course (18-208-835) offered by the Educational Foundations program should be named something like: ED-EF-835 or ED-EF-HUMLEARN.

Examples:

CapStone Senior Project	Artsci-Polsci-490
Economics 183 - Introduction to Economics, Third Quarter	ArtSci-Econ-183
Human Learning Group A Discussion	ED-EF-835-A

Public Lists (Beyond UC)

UC faculty and staff can run lists that serve audiences beyond the campus as long as the proposed list is consistent with the University mission and the proposer's university role.

It is the responsibility of the proposer to make sure the name and purpose of a proposed list does not conflict with lists that already exist elsewhere. The CataList, a database of all the LISTSERV mailing lists is available at L-Soft's CataList web site.

Examples:

British Politics Group Discussion	BPG-L
Association of Medical Student Educators in Radiology	AMSER
InterAmerican Conference on Engineering and Technology Education	InterTech-2000

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